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Administrators, who can add, edit and delete datasets belonging to the organization and manage membership(which is what we're talking about here!)
Editors, who can add, edit and delete datasets belonging to the organization but cannot manage membership.
Members, who can view the organization's public and private datasets, but cannot add, edit, delete datasets or manage membership.
Administrators | Editors | Members | |
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Add new dataset | | | |
Edit dataset | | | |
Delete dataset | | | |
Manage org page |
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View organization’s public and private dataset (Private datasets are only viewable from organization page) | | | |
Send group message to organization members |
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| Note |
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Please be aware that anyone added to your organization on HDX can view the organization's private datasets. |
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You can do all of these things from one convenient place on HDX: the membership page for your organization. To get there, go to your organization page and click the members tab:
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Invite users to your organization
It's simple, just select the role you want the user to have and start typing a user's name, username, or email address. If they are already a registered user, their name will be shown. If you invite them, they will immediately be added to your organization with the role you have selected. If they are not a registered user on HDX, by submitting their email address, a temporary username will be created for them and they will be invited to confirm by email.
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Accept or reject requests to join your organization
If you can confirm that this user works for your organization or is in your trusted network, then you may approve the request. If you cannot verify who the user is, you should decline the request. Please do not approve membership requests for people outside your organization or working group.
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| Warning |
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Please do not approve membership requests for people outside your organization or working group as they would have access to your organization’s private dataset. |
Change the role of a user
You can easily change the role of any user by clicking the "Change role" link next to each user's name. Your organization always has to have at least one user whose role is Admin.
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Editors or admins whose role is changed to member will lose the ability to edit datasets belonging to your organization, even if they are listed as the maintainer of a dataset. As a dataset maintainer, they will continue to receive emails when someone uses the "contact the contributor" button on that dataset. To change the maintainer of a dataset, you must edit the dataset directly and select a new maintainer.
Remove a user from an organization
The "Remove from this organization" link will remove a user from your organization. This will not delete the user from HDX, only from your organization.
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If you are the only admin for your organization and want to change the role or remove yourself from the organization - you will be asked to assign the admin role to at least one existing member of the organization.
Turn on/off “Request membership” display option
As organization admins, you have the option to allow registered HDX users to send requests to join your organization on HDX. You will find this option as a checkbox, “Allow membership requests,” under “edit organization page”. This feature is turned on by default and a “Request Membership” link will be displayed to registered users on your HDX organization page. New HDX users will be able to send you requests to join your organization when they sign up to HDX for the first time. You will be notified by email when such requests are sent.
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