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Overview

All OCHA staff have access to the OCHA Global Office (OCHA GO) suite of Microsoft 365 Products (Access, Excel, Onenote, Outlook, Powerpoint, Word, and Skype Skype for Business, and a 1TB storage on OneDrive for Business).   OCHA is currently (May 2018) working on a shared drive solution that will include a combination of OneDrive and SharePoint.  However Additionally, each OCHA office can have a 1TB shared drive to manage office data through Microsoft SharePoint called team site. However, an IM unit needs additional software to process, analyze, and disseminate information.

Collection & Management

  • Kobo Toolbox - a suite of free tools for field data collection
  • OneDrive + Teamsites (with Office 365)
  • Dropbox, Google Drive (only to be used if combination of OneDrive and Teamsites is not sufficient)

Processing & Analysis

  • Excel (with Office 365)
  • Access (with Office 365)
  • ArcGIS - 
    • QGIS free
  • PowerBI or Tableau

Dissemination

  • Product preparation
    • Adobe Illustrator or Inkscape
    • Tableau or PowerBI
    • InDesign
    • MsWord (with Office 365)
  • Data and product sharing
    • HDX
    • HR.info
    • Reliefweb
    • Humanitarian Kiosk

Outputs/Resources

Text should include: Essential Reading, Additional Readings, Templates. Examples, Tutorials

Guidance

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    The list of tools normally used for an IMU can be found under the tools section in this toolbox

    Procedure for Procurement of Hardware and Software

    • ICT equipment catalogue which lists all OCHA-supported products, including pricing and specifications.

    • To procure esri products (ArcGIS) please see the esri ArcGIS page in the toolbox. ESRI Emergency ArcGIS License: OCHA and ESRI have an agreement whereby a country office may benefit from obtaining free licenses up to six months under ESRI’s disaster response programme. 

    • Adobe Creative Suite: Photoshop, InDesign, Illustrator Draw, Illustrator. OCHA offices should make a request as per guidance on OCHA hub under the section Adobe Licences .

    • Tableau: Tableau Public and Reader are free. Tableau Desktop and Server require a license. The HDX / Centre for Humanitarian Data team has obtained a limited number of Tableau Desktop licenses from the Tableau Foundation.

    • PowerBI: Microsoft Power BI is part of OCHA GO and all OCHA staff are Power BI users. Therefore they can publish to the web and the consumers of the published report (the readers, viewers) do not need to be Power BI users. Also, there are two licenses for Power BI, Power BI Pro, and Power BI Premium. The differences between Free, Pro, and Premium users are centered around sharing and collaboration.  OCHA staff can request a Power Bi Pro license by going to the OCHA 365 Learning Centre

    Software Requirements

    Based on discussions in the first meeting of the IM global functional team the following software was seen as necessary for all OCHA offices:

    • ArcGIS v10.5 Standard

      • ArcGIS Advanced one license only per office if needed

    • Adobe Suite

      • Acrobat Pro 

      • Illustrator

      • InDesign

      • Photoshop

    • Mail Chimp

    Discussions are underway to determine the best approach to ensuring that all OCHA field offices have the necessary software at reasonable corporate rates.

    Guidance