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Overview
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Knowledge management is a key function of any OCHA operation, the ability to store and retrieve files and documents quickly and easily. This page outlines the recommended best practices in the management, storage, and dissemination of datasets, information products, and associated files at the United Nations Office for the Coordination of Humanitarian Affairs (OCHA). These best practices were defined based on inputs from several countries and regional offices as well as best practices from other UN agencies.
Knowledge management is a key function of each and every OCHA office. The ability to store and retrieve files and documents easily and quickly is extremely important. In this section you will find information on: setting up the IMU folder structure, file naming convention, metadata, etc.
Overview
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The purpose of the following is to provide a set of clear procedures and data structures that can support the varied uses of datasets within OCHA. In order to be considered, a given practice must help OCHA meet the following criteria:
Predictability of data filing: new staff should be able to easily locate a given dataset
Archiving: out out of date data sets are retained but do not clutter the file system
Ease of update to updating map products: updating data sets should not break documents that link to them
Off-site duplication of data: when ‘official’ backup systems are not in place, it must be easy to synchronize data to other locations
Flexibility to work quickly: during emergency responses , good data management must support supports the need to work quickly while maintaining sufficient order in the filing system to allow new staff to easily assume their duties
Interoperability: the file formats and data structures must support data sharing with other members of the humanitarian community
Fulfill Fulfil mandated roles: OCHA has been mandated to be the guardian of the Common Operational Datasets. Any best practice must allow OCHA to fulfill fulfil that duty.
Respect data confidentiality and security: data management strategies must ensure , to the extent that it is practical, that sensitive data are kept secure
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OCHA Afghanistan: Folder Structure Example and AFG Folder Screen Shot
Dropbox Folder Hierarchy for Sudden Onset Emergencies: Example of OCHA's IM Internal and the Community IM Responders Dropbox folder hierarchy during the Typhoon Haiyan response.
Gestion des fichiers et des ensembles de données
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Description
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Cette page expose les grandes lignes des meilleures pratiques recommandées pour la gestion, le stockage et la diffusion des ensembles de données, des produits d’information et des dossiers connexes au Bureau de la Coordination des Affaires Humanitaires (OCHA). Ces meilleures pratiques ont été définies et se basent sur les observations de plusieurs Bureaux Pays et Bureaux régionaux mais également, sur les meilleures pratiques définies sur la base des meilleures pratiques d’autres agences des Nations Unies.
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